ByLaws


 



SECTION [A] : M E M B E R S H I P

 

1. Classification:
The members of this society shall be classified as follows:
  1. Active Members.
  2. Associate Members.
  3. Student Members
  4. Honorary Members.

2. Qualification:
  1. Active Members: To be an active member of this society a person must be a graduate of an accredited Dental Institute and hold a graduate degree in Orthodontics. A prerequisite for active membership in the society is residence in Egypt.
  2. Associate Member: Dentist who is a full – time student currently enrolled in a recognized Academic Institute for Orthodontic degree, or any non – Egyptian Orthodontist. The associate member shall have all rights and privileges of active membership but shall have no vote and must become active member when he is eligible.
  3. Student Member: Any graduate student ............
  4. Honorary Member: A person, not eligible for any other type of membership in this society, who contributes to the advancement of the objectives of this society may be designated by the Board as an Honorary member. Such honorary membership shall be offered by two / thirds (2/3) voting of the General Assembly and shall neither have voting privileges nor be eligible to attend the General Assembly meeting.

3. Application for membership:

The application of eligible applicants may be processed and approved routinely by the Board. Upon receipt of an application for membership, the secretary of the Society shall observe that candidates’s qualifications conform to the respective requirements for membership.


4. Termination of membership:
  1. Membership may be terminated automatically by member upon delivery of a formal notice of resignation.
  2. Any member who has failed for one year to pay his annual dues to the society, and whose reason for the delinquency has not been accepted by the Board shall, at the end of the one year of delinquency, automatically forfeit membership in the society and shall be notified by the secretary of the termination.
  3. Any member who profits momentarily by reason of his membership in Society.
  4. Any member may be removed from membership by a two / thirds vote of the General Assembly for unethical conduct in his practice or upon his conviction of a felony, or for any other conduct involving moral turpitude.

5. Reinstatement :

A former member whose membership has been terminated by resignation or for any other reason under the By – laws, shall be reinstated only by approval of the General Assembly and after submitting all back dues.


6. Certificate of membership :

All members of the Society shall receive a certificate of membership and I. D. card signed by the Secretary and President stating the registration No., date and type of membership.



SECTION [B] : P A Y M E N T O F D U E S

 

1. Registration Fee:

The registration fee shall be Twenty Five (25) Egyptian pounds and shall be due and payable when the application is submitted to the secretary.


2. Annual Dues:

The annual dues membership shall be sixty (60) Egyptian pounds for Active membership and Thirty – Six (36) Egyptian pounds for associate membership and be payable on January 1st of each year.


3. Reinstatement:

The reinstatement fee shall be all back dues plus the dues for the current year.



SECTION [C] : M E E T I N G S

 

1. General Assembly :
  1. The annual meeting of the active members shall be at least once each calendar year. The time and place of the meeting shall be determined by the Board. Written notice of the annual meeting shall be given to each member entitled to vote, either personally, or by mail; stating the place, date and the order of business of the meeting at least fifteen (15) days prior to the meeting.
  2. Special meetings of the General Assembly may be called at any time either by the Board, one / fourth (1/4) of the active members or Governmental authorities Notices of any special meeting shall be given each member at least fifteen days prior to the meeting and shall state in addition to the place, day and year of such meetings, the general nature of the business to be transacted.

2. Board of Directors :
  1. The business, property and affairs of this society shall be managed by a Board of Directors composed of six (6) members of the society. At each annual meeting two members shall be elected, for a period of three (3) years and shall serve until their successors are elected and qualified. Immediately after election, the six members of the Board shall appoint; from them; the President, Vice – President, Secretary and Treasurer.
  2. Each member of the Board shall have a vote at the meetings except the president shall vote only in the case of the tie.
  3. Vacancies in the Board shall be temporarily filled through appointment by a majority vote of the remaining directors, until his successor has been elected during the next annual meeting of the General Assembly.
  4. The Board of Directors shall hold regular meetings to transact Society business. The President may call a special meeting as required. A majority vote of a quorum shall constitute an official action of the Board.
  5. The Board of Directors may designate membership for committees created by them for special functions.



SECTION [D] : Q U O R U M

 

1. General Assembly :

At any meeting of the General Assembly, a quorum shall consist of at least one / half (1/2) of the total number of active members of the Society registered during which the General Assembly is held. When the quorum is not reached, the meeting shall be held after one hour and the quorum shall consist of ten (10) percent of the total number of the active members.


2. Board of Directors:

At any meeting of the Board of Directors, a majority of members shall constitute a quorum.



SECTION [E] : O F F I C I A L S

 

1. President:

The President of the Society shall be the chief executive officer of the Society. He shall preside over all meeting of the Board, and of the members. He shall have general and active management of the business of the Society. He shall see that all orders and resolutions of the Board are carried into effect.


2. Vice – President:

The Vice – President shall perform the duties and exercise the powers of the president during the absence or disability of the President.


3. Secretary:

The duties of this position shall be to assist the Board of Directors and the committees in carrying out their respective duties and to administrate the activities of the Board to enhance the Society. He shall attend all the meetings of the Board, General Assembly and other committees and shall preserve in the books of the Society true minutes of the proceedings of all such meeting. He shall give all notices required by statute, by – laws, or resolution. He shall perform such other duties as may be delegated to him by the Board or by the General Assembly.


4. Treasurer:

The treasurer shall maintain surveillance over the Society’s finances and assist in the development of budgets and make recommendations to the Board on financial matters. He shall render to the Board at the regular meeting and to the General Assembly and account of all transactions of the financial condition of the Society. He shall also see that there is an annual financial audit of the books and records by an independent certified public accountant. He shall have custody of all funds and securities and other valuable effects in the name of the Society in such depositories as may be designated for the Board.



SECTION [F] : J O U R N A L

 

 
  1. Members of the publication committee: The Board of Directors shall appoint the publication committee and any additional members as needed for the operation of the Journal and shall consist of the President of the Society as Chief Editor together with Vice – Editor, two Associate Editor & Secretary. The treasurer of the society shall serve as treasurer for the publication committee and the Journal.
  2. The publication committee is authorized to select the publisher for the Journal and to make recommendations to the Board regarding business matters associated with the publication.
  3. Reports: Annually and at such other times as the Board may direct, the publication Committee shall report to the Board and Assembly concerning of the Journal.
  4. Advisory Editorial Board: The Board of Directors shall appoint an Advisory Editorial Board who shall act as consultants to the editor.



SECTION [G] : AUTHORIZED BANKS AND EXPENDITURES

 

 

Funds of the Society shall be deposited in a bank or invested in securities approved for the purpose by the Board. Authorized expenditures from the general funds of the Society shall be made by checks of which must be signed by the President and the Treasurer, provided each expenditure is within the limit for each budgeted item.



SECTION [H] : A M E N D M E N T S

 

 

These by – laws may be amended at any annual meeting of the society by a two / thirds (2/3) vote of the members present and voting provided that said proposed amendment has been presented in writing at a previous session of said meeting or has been submitted in writing to all members at least fifteen (15) days prior to the date on which the vote is taken.

 



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